If you are planning to move your business, it is your responsibility to notify everyone involved with your business of your new location. MovingWaldo is centrally focused on helping with complicated business address changing processes, by allowing to stay organized in this mess. If you are not sure how to get started, look into this step-by-step change of address checklist for Canadian businesses.
If you are moving your business, you must change the mailing or physical address by notifying the Canada Revenue Agency (CRA) as early as possible. You have 3 options to change your address with the CRA.
Business owners have access to the “Manage Address” service available in “My Business Account” online service from the Canada Government site.
Authorized representatives of your company can use “Represent a Client” option to update the address (Representatives with Level 1 authorization) on behalf of the owner.
For more information on who is authorized to update the business account, you should refer to “Authorize a representative for your business.”
Send your request via fax or mail to your tax centre by engrossing the details below:
Note: If you have more than one business address, please indicate the same if the change applicable to all addresses available on file.
If your business was created under Canada, Not-for-profit Corporations Act (NFP Act). You shall use Form 4003 to update your business address or access the online service.
Physical address:
It indicates your businesses’ head office address. This address is the place where your everyday activities take place.
Mailing address:
Your business mailing address can vary from the physical address. For instance, you can have a business mail delivered either to your accountant or home.
Books and records address:
If your business records and books are present at a different location from your mailing or physical address, you shall give the needed information to the CRA.
Various registered mailing addresses for business accounts:
Different mailing address for your business accounts if registered, you or your representative need to notify the government of Canada about the address change.
You can add or change a additional business address on this page from the Government of Canada’s website.
Please note that only corporations governed by the Canada Business Corporations Act or the Canada Not-for-profit Corporations Act can file online request to add a new business address.
It is crucial to inform the provincial agencies of your new business address. Select below the province your business is registered under to find out more information.
You should contact all your financial partners as soon as you know your new business address. You may have to notify the following partners:
Notify your bank and other financial agencies of your new business address so that you receive documents and important files to the new location.
The new location of your business may have an impact on the insurance protection you need. Speak with your insurance company before you move.
You must notify your Property and liability insurer before you move. This insurance usually includes the following protections.
If your business owns vehicle, you must inform your insurer of the new business address. This type of insurance usually includes following protections:
If your business require any other insurance coverage. Make sure to speak to your insurance company about your move.
Especially if your business has large inventory or expensive business assets, you should set up a commercial security system before moving in.
If not included in your lease, you must connect your business to the energy and electricity provider as soon as you can. It may include the following:
You should notify your business telecom provider of your new location at least 4-5 weeks before moving. You will make sure to have everything set up at the new address before moving in. This is crucial to avoid employee loss in productivity!
Plus, moving is the ultimate opportunity to consider your alternatives. You should get quotes from other telecom providers to make sure you still have the best plan.
Notify your suppliers and business partners of your new billing address.
If your business provides cell phone packages to employees, you must notify your provider of the new address in time before moving.
It is important to notify the insurance company responsible for providing your employees with your benefit plans.
If applicable, you must contact the Union representative to inform them of your new business address.
If your business provides vehicles to key employees, make sure to inform the company of your new location. Discuss the impact of your move on the agreement.
If you receive subscriptions to your current business address, make sure you notify them of the new delivering address. It could be your case if you have a waiting room or a staff room.
Create a list of all online sites that your business uses.
Cross-check if you want to continue with their services, and then update with your new business address. Provide both physical and mailing address.
Changing a business address takes time and requires organization. Do not hurry in making the process run faster. You will regret it later. This checklist aims to guide you in the different places you may have to notify. Remember that every business is unique! Therefore, you should build your own list before you get going.